Location: Phoenix, AZ – 100% Onsite
Local Only Candidates
Position Overview
The Technology Operations Admin Coordinator provides essential administrative and operational support to the Technology Services Team. This role ensures smooth day-to-day coordination across the team by organizing activities, supporting communication between teams, assisting with basic technology and hardware needs, and maintaining accurate documentation and follow-up.
This position will also provide direct administrative support to an Executive, requiring a high level of professionalism, discretion, and polished communication in all interactions.
This role is ideal for someone who is highly organized, detail-oriented, and eager to learn foundational business analysis skills over time. No prior technical or hardware experience is required-just a willingness to learn and support business needs as they arise.
Key Responsibilities
Administrative & Operational Support
- Coordinate schedules, meetings, and logistics for Technology Services leadership and team members.
- Maintain organized documentation, files, records, and SharePoint content.
- Assist with policy and procedure updates, document control, and version management.
- Track assignments, deadlines, and follow-ups to ensure tasks move forward efficiently.
- Provide general administrative support across applications, hardware, and governance teams as needed.
Business Coordination & Requirements Support
- Gather basic business needs from business units and capture notes, requirements, or workflow details for review by technical teams.
- Learn and support foundational business analysis tasks such as preparing simple requirement summaries, organizing user stories, and documenting processes.
- Facilitate communication between technical and non-technical groups by ensuring information is clearly collected, organized, and shared.
Application & Technology Support
- Assist with routine operational tasks for enterprise applications under direction from the Applications and Infrastructure teams.
- Provide basic support for hardware activities including intake, labeling/tagging, coordinating imaging, updating inventory, and scheduling deployments. (No prior technical experience required.)
Budget & Procurement Support
- Help prepare shopping carts, track purchases, and support SAP/SRM tasks as directed.
- Assist with purchase orders, payment requests, and procurement documentation.
- Support contract coordination and vendor documentation activities.
Required Qualifications
- Reliable attendance and punctuality (fully on-site position).
- Strong organizational skills and the ability to track multiple priorities.
- Excellent attention to detail and proactive follow-up skills.
- Clear written and verbal communication abilities.
- Experience with administrative support, coordination, or office operations.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint).
- Willingness to learn basic business analysis and technology coordination tasks.
Preferred Qualifications
- Experience with SAP/SRM or procurement workflows.
- Background supporting enterprise environments.
- Familiarity with IT processes, governance, or compliance (helpful but not required).
- Experience coordinating with technical teams or supporting enterprise applications (helpful but not required).
Ideal Candidate
- Highly organized and dependable
- Comfortable managing multiple deadlines
- Proactive with communication and follow-up
- Eager to learn Technology Services processes, tools, and basic BA skills
- Flexible, collaborative, and comfortable assisting with both administrative and light technical coordination tasks
Required Skills
- Strong background in business analysis, operations, technology coordination, or administrative support within an enterprise environment.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint).
Preferred Skills
- Experience with SAP/SRM or procurement workflows.
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