Senior Administrative Business Partner

Senior Administrative Business Partner

Senior Administrative Business Partner (Sr. ABP)

The Senior Administrative Business Partner (Sr. ABP) provides diverse expertise and highly skilled administrative support to Senior/Executive Management and staff in Early Clinical Development. This role anticipates, determines, and fulfills business partners’ needs in a proactive, well-organized, and customer-oriented manner. Interactions can involve matters of utmost sensitivity, partnering with supervisors and other staff to identify efficiencies across work groups.

The Opportunity

• Proactively manage and maintain business partners’ complex calendars and meetings
• Coordinate and manage complex travel needs and logistics
• Plan large mid-level internal meetings (e.g., department meetings, large team/committee)
• Possess advanced knowledge of Genentech IT systems (e.g., cSuite, virtual collaboration tools)
• Manage relationships with internal and external stakeholders, often requiring high confidentiality
• Create contracts/purchase orders and process payments and expense reports
• Help coordinate candidate/interview processes
• Manage and plan team-building events and workshops (depending on role and level)
• Independently lead the planning and execution of complex team offsites (multiple locations, days, activities, travel needs)
• Draft email communications on behalf of manager, team, department, or leader
• Manage departmental gSites, Slack channels, websites, newsletters (collect content, distribute information, oversee maintenance)
• Provide Project Management support for Quality Compliance & Clinical Capabilities (QC3) projects and initiatives
• Perform additional responsibilities assigned based on business needs

Who You Are

• Ability to multitask, prioritize, and execute tasks independently; may assist in coordinating workflow among team members
• Collaborative; initiates and facilitates team development, shares relevant information, works with different functions to achieve optimal outcomes
• Ability to handle and exercise judgment and discretion concerning sensitive, confidential, and proprietary information
• Demonstrates accuracy and attention to detail in own and others’ work; communicates standards for accuracy within the team
• Based on experience, skill, and strategic context, makes decisions independently with minimal external input or validation
• Experience working with senior leaders and management
• In-depth knowledge of Microsoft Office (PowerPoint, Excel, Word), cSuite Tools (gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, Zoom); able to provide instruction or training as needed
• 5–7 years of related administrative, operations, or project management experience (experience in pharmaceutical/biotechnology industry preferred)
• BS/BA degree or equivalent industry experience

Note: Relocation benefits are not available for this posting.
 

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